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Newsletters – January / February / March 2011

Click on a link to any of our recent newsletters, or just scroll down.  Every month there are valuable tips and hints on Microsoft Excel, Maximizer and more!  In Internet Explorer, you can search this page for keywords using Ctrl+F.  Below and on our home page you can search this entire web site.  Click here for the list of ALL Newsletters.

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Newsletter - January 2011

Editorial

Welcome to the first newsletter of 2011 - may everyone have a wonderful and prosperous year!  A new year offers both hope and challenges.  Some of those challenges are manifest in the dreadful floods both countrywide and worldwide.  December's and January's rains have gone well above the average in our neck of the woods.  The skies are pregnant with yet more this morning.

Changes have happened in Software Africa - Vivian Huang has joined us as a programmer, strengthening our team; whilst Khanya is on extended leave after her mother and son were badly injured in a fire during November.  We are wishing them both a full recovery and looking forward to her return.

In addition, we are now OpenDesign Partners for AutoCAD and can sell AutoCAD LT and Sketchbook Pro.  We will be looking to upgrade this partnership during the year, as we gain skills.

News on dotPLOT

The latest release of dotPLOT, 6005, does not run on 64-bit PCs (we don't know why people buy them: The only advantage seems to be that the supplier makes a lot more money). Nevertheless, dotPLOT Version 7000 is currently in Alpha testing, and it will run on a 64-bit PC.

News on HotPlot for dotPLOT

The next HotPlot will have several enhancements to make it even more user-friendly and make your staff yet more productive on dotPLOT.  It is also likely to entail a price increase.  This might be a good time to buy HotPlot, which will make you eligible for the improved version free of charge.

Software Sales Consultant

A software sales consultant is required to stimulate our QuickBooks and Maximizer sales.  Applicants must have a verifiable track record in selling software.  They should have their own vehicle and be a self starter.  We are looking for someone who will fit the Wealth Dynamics "Deal Maker" profile.  On the job training will be given and there is potential to move into selling our entire product range over time, plus to take the company to a new level.  Please send CV and proof of sales to Judith Taylor, judith@softwareafrica.co.za

Green Tip

Whilst November's Green Tip is still very relevant, the extensive heavy rains have revealed other problems.  Trees are being uprooted from river banks and also along roadways. There is not much we can do about the former, but making sure that storm water drains are kept clear for water to drain away helps with the latter.  The perennial pothole problem can be cure in Joburg via http://www.potholebrigade.co.za/gallery.aspx?sms_ss=facebook&at_xt=4d3841c9f6b47789,0.  On this site you can report potholes and then track them!

Excel Tip #84 -  Excel 2007/2010: Excel Options IX (Add-Ins)

We conclude looking at the ("Hidden") Office Menu, activated by clicking the round MS Office logo at top left.  On this menu, click the "Excel Options" button at the bottom right.

Today we will look at the last option, "Resources".  This is simply a list of things you might want to do and places you might want to go, with appropriate buttons:

That concludes our look at the Excel Options.  A brand new topic next time...

QuickBooks 2010

There are three versions of QuickBooks - Simple Start for the new business; Pro for the established business and Premier for businesses who want to have online input from their accountant to monitor the books..  For more information, phone Judith on 011 802-2685 / 6440.

Computius Say:

Beware of Programmers who carry screwdrivers.

Remember:  We can make your business run better by:

  • Automating your in-house processes with a custom program or database..
  • Solving your Maximizer, Access, Excel, Word, Visual Basic, and even Lotus 123 problems.
  • Training your company on Maximizer, Excel, Word, Access and Windows (all levels from beginners to Programming).
  • Supplying software: We re-sell and support various CRM, accounting, timesheet, scheduling, and productivity programs.
  • Providing world-class programs for the Civil Engineer and Engineering Geologist.
  • Making your Civil Engineering Lab run smoother and more profitably with Labbie, our Data Retriever.
  • Promoting your corporate image with a set of templates on Word or Excel, linked to your address list.

All the Best from the team!
Judith and Rick

Members, Communication in Action CC t/a Software Africa
"Empowering African Business with custom PC programs, databases, and templates using Microsoft technologies"
Reg. 2009/007863/23 ~ VAT No 4500104387 ~ 126 Kelvin Drive, Morningside Manor, Sandton, 2191 South Africa.
Tel: 011 802-2685 / 011 802-6440/1 ~ Fax: 011 802-4576 and 086-635-7902/3 ~ Cell: 082 389-3

This entire newsletter is Copyright© 2011 Communication in Action.  Please share it with your friends or post it on your site as long as it is left intact with all links unchanged, and includes this notice.  To Subscribe to the newsletter, click here and SEND the resulting e-mail. Your data will not be provided to a third party without your permission.

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Newsletter – February 2011

Editorial

January is gone and February is proving a very exciting month, already we have upgraded to Bronze partner for AutoCAD, which means that we can assist you with the full solution (and have to do some tests)!  We are now eScan resellers and are looking at a very exciting mobile solution.  It is looking increasingly like Khanya's family problems are keeping her in the Eastern Cape permanently.

Other news and information about what you can expect from Software Africa follows below.

News on dotPLOT, the Soil Profile and Borehole Log Program

People are now asking whether dotPLOT runs on 64-bit PCs. You certainly don't need a 64-bit machine for dotPLOT, which runs blazingly fast on even the slowest PC. In fact, the latest release of dotPLOT, Version 6005, runs on Windows Vista but not on 64-bit.

However, because of our commitment to users, Winston Jones, author of dotPLOT, has spent the past few months re-engineering dotPLOT as Version 7000 to get it to run on 64-bit. Its functionality and interface are identical to previous versions, so there's no learning curve!  We expect to release it in late March. It will not be a free upgrade.

Right now we need a few existing users to Beta test dot7000. This will require some work: We will want you to run at least 20 of your previous profiles for us on dot7000 and your current version and report back. Your reward is that you will get the 64-bit version free. If you would like to be considered for the list of Beta testers, please click here to e-mail us. Tell us if you will be using a 32- or 64-bit PC (it will run on both, and both need testing), and describe some of the soil profiles and borehole logs you have available for testing.

News on HotPlot for dotPLOT

The next HotPlot will have several enhancements to make it even more user-friendly and make your staff yet more productive on dotPLOT.  It is also likely to entail a price increase.  This might be a good time to buy HotPlot (only R1000 + VAT), which will make you eligible for the improved version free of charge.

Software Sales Consultant

A software sales consultant is required to stimulate our QuickBooks, eScan, AutoCAD and Maximizer sales.  Applicants must have a verifiable track record in selling software.  They should have their own vehicle and be a self starter.  We are looking for someone who will fit the Wealth Dynamics "Deal Maker" profile.  On the job training will be given and there is potential to move into selling our entire product range over time, plus to take the company to a new level.  Please send CV and proof of sales to Judith Taylor, judith@softwareafrica.co.za

Green Tip

Whilst November's Green Tip is still very relevant, the extensive heavy rains have revealed other problems.  Trees are being uprooted from river banks and also along roadways. There is not much we can do about the former, but making sure that storm water drains are kept clear for water to drain away helps with the latter.  The perennial pothole problem can be cured in Joburg via http://www.potholebrigade.co.za/gallery.aspx?sms_ss=facebook&at_xt=4d3841c9f6b47789,0.  On this site you can report potholes and then track them!

AutoCAD

There are some promotions on these products running at present:

AutoCAD LT upgrade to 2011: For all AutoCAD LT 2008, 2009, 2010 users: R4345.63 excl VAT

Autodesk® Sketchbook® Pro SRP: 5” USB XPPen 5560C SRP - bundled together R876.32 excl VAT

The 5” USB XP-Pen 5560C is a natural, easy-to-use replacement for a mouse or trackball and is a creative tool that will make any PC a source of endless fun. The perfect way to add signatures or handwritten notes to any document or a presentation enhancement tool that will add pizzazz to all your presentations. 

Autodesk SketchBook Pro allows you to:

  • Sketch, annotate and communicate
  • Easily transition from paper and pen into a digital environment
  • Get high quality results
  • Utilise an all digital workflow
  • Create quick sketches all the way to full print-quality production artwork
  • Design more sustainably by reducing paper usage with its digital design environment

Both tools are suitable for Windows XP/VISTA and MAC 10.4 – 10.5

The above bundle is a great design tool for students and SMEs to produce amazing drawings and is limited to purchases before 30 April 2011.

For AutoCAD LT users who have packages earlier than 2008, please contact us for Legacy pricing to become current.
All AutoCAD packages now come with annual licence fees to ensure support for the software as well as ensuring that you stay current.

Excel Tip #85 -  Excel 2007/2010: Secrets of the Ribbon (I) - Living with the Ribbon

Last time we concluded looking at the ("Hidden") Office Menu, activated by clicking the round MS Office logo at top left. Today we will start looking at the Ribbon in detail.  Since it seems unlikely that Microsoft will admit that menus were better and that the Ribbon was a ghastly mistake (at least until the next fashion comes along), it looks like we are going to have to get used to it.  Here's how the ribbon looks when Excel is maximized on a wide-screen PC:

As one reduces the width of the window, less important items cleverly hide, then items stack three deep instead of two, so that progressively narrower views of the ribbon look like this:

As shown in the last picture, when the ribbon can get no narrower, whole blocks start hiding and you get an arrow button on the right (or if you click it, the left) that will bring the hidden items into view (circled in red).

Finally, the window may be made so narrow that the ribbon disappears altogether.

Two of the pictures of the ribbon show keys (letters and numbers) in blocks.  These keyboard shortcuts pop up if you press and release the Alt key, or hold it in.  If you then press the indicated letter, you can use the item concerned without needing the mouse.

If, for example, you press Alt, H, for the Home menu, the items on the Home menu each get one or two letters popping up in a Tooltip.  So you can access the Ribbon with the keyboard too.

If you find that the Ribbon takes up too much screen space when you don't need it, you can hide it: Either temporarily, or by default.  To hide the ribbon (or it show it if it is hidden), press Ctrl+F1.  This does not hide the Tabs (Home, Insert, Page Layout, etc.), just the space-consuming part underneath them.  You can redisplay the full ribbon by clicking on the tab that interests you, or Alt followed by the shortcut key of the tab.  To have the ribbon normally appear in the minimized state, right-click on the ribbon, choose ribbon settings, and Minimize.

This month we have looked at some ways you can control the ribbon.  Next time we will start looking at what you can do with it.

eScan

This antivirus and Internet monitoring solution offering has been our favourite for some time.  When offered the opportunity to be resellers, we seized it.  The product starts with a Home version, which includes being a "nanny" to your young Internet users.  Then it grows through the SME and Enterprise versions to include mail monitoring; Internet usage and timing of access for users, plus strong antivirus capabilities throughout.  Its strengths are ease of installation; automated and small footprint updates on a daily basis; central console installation at the Enterprise level and friendliness when installing programs on user PCs.  Please contact Judith for pricing on 011 802 2685 or judith@softwareafrica.co.za.

QuickBooks 2010

QuickBooks Pro enables SMEs to have professionally produced financial and management reports.  It accommodates up to 5 users and has good security, ensuring that junior staff only access those areas that are appropriate for their work.  Graphing of results is excellent, providing a strong visual guide to how your business is doing from month to month.   For more information, phone Judith on 011 802-2685 / 6440.

Maximizer 11

Growing stronger by the day, this product range can take your business from small to great with its ability to help you manage your customer and supplier information.  Excellent search facilities enable you to produce reports quickly and take a good look at sales pipelines, closed sales, neglected customers and the sales strategy tools assist you in keeping all the key processes identified.

Accounting Comes Alive

These are amazing workshops:

The New Revolutionary ColourAccounting

methodology will empower you to be accounting

literate in an interactive 1 day workshop.

Learn accrual accounting

Understand accounting jargon

Use debits, credits and journal entries fluently.

Prepare a balance sheet and income statement through interactive discovery learning.

Acquire valuable tools necessary for interpreting and analysing financial statements and performance.

Johannesburg

Wednesday 23rd February 2011

Monday 28th February 2011

Entrepreneur.co.za Business Centre, 17 Autumn Rd, Rivonia

08h00 for 08h30 till 16h30

Investment - R2495 (per delegate) includes lunch

Who should attend? This workshop is applicable and accessible to anyone on any

level who needs a complete understanding of the accounting function. Whether you’re in

business, government, not for profit or a student, this workshop is for you. Understanding

accounting is vital to the success of your business.

 

Presented by Mark Samowitz (CA) SA -

Chartered Accountant and International Colour Accounting Coach 

 

To book for this event please reply to the email e-mail: les@comesalive.com

Tel: 082 454 5946 Fax: 086 611 6065

Complete payment must be made to reserve booking. Please deposit via direct transfer to the following account and send proof of payment via email.

 

Account Name: Learn Alive Training Solutions CC

Account number: 241314666

Branch Code: 007205 (Standard Bank Killarney)

 

REGISTER TODAY TO SECURE YOUR

PLACE AND SET YOURSELF FREE

To learn more: www.accountingcomesalive.com

 

Reviews

I have done many ‘finance for non-financial managers’ courses. The multi-sensory 'Colour Accounting ' approach is far superior because it makes you understand how accounting really works. Excellent ! Thanks for making Accounting Come Alive

         Kelly  Business Owner

I have done many ‘finance for non-financial managers’ courses. The multi-sensory 'Colour Accounting ' approach is far superior because it makes you understand how accounting really works. Excellent ! Thanks for making Accounting Come Alive.

Derrick, Entrepreneur

I really want to thank you for this ingenious teaching method. The visual and hands-on approach using colours is most effective. I have never learnt so much in a day without realising I was learning!

Sipho, MBA Student

This NEW and simple way of learning helped me grasp the concept of debits and credits, cash flow and profitability. I finally understand how the numbers work. Awesome facilitation and materials.

   Fatima, HR Director

 

Just say we recommended you go and get to understand everything that Bookkeeping 101 never told you!

The Uncertainty Principle

Werner Heisenberg was driving his car at great speed along the autobahn when a traffic police car pulled him over. The officer asked him for his driver's licence and then enquired, "Herr Heisenberg, do you know how fast you were going?"

"No, sir," replied the founder of quantum mechanics, "but I know where I am".

Remember:  We can make your business run better by:

  • Automating your in-house processes with a custom program or database..
  • Solving your Maximizer, Access, Excel, Word, Visual Basic, and even Lotus 123 problems.
  • Training your company on Maximizer, Excel, Word, Access and Windows (all levels from beginners to Programming).
  • Supplying software: We re-sell and support various CRM, accounting, timesheet, scheduling, and productivity programs.
  • Providing world-class programs for the Civil Engineer and Engineering Geologist.
  • Making your Civil Engineering Lab run smoother and more profitably with Labbie, our Data Retriever.
  • Promoting your corporate image with a set of templates on Word or Excel, linked to your address list.

All the Best from the team!
Judith and Rick

Members, Communication in Action CC t/a Software Africa
"Empowering African Business with custom PC programs, databases, and templates using Microsoft technologies"
Reg. 2009/007863/23 ~ VAT No 4500104387 ~ 126 Kelvin Drive, Morningside Manor, Sandton, 2191 South Africa.
Tel: 011 802-2685 / 011 802-6440/1 ~ Fax: 011 802-4576 and 086-635-7902/3 ~ Cell: 082 389-3481/2 ~ e-mail: info@softwareafrica.co.za

This entire newsletter is Copyright© 2011 Communication in Action.  Please share it with your friends or post it on your site as long as it is left intact with all links unchanged, and includes this notice.  To Subscribe to the newsletter, click here and SEND the resulting e-mail. Your data will not be provided to a third party without your permission.

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Newsletter – March 2011

Editorial

This is proving to be a merry March indeed with business growing.  However, the growing disaster in Japan must be touching everyone's hearts and minds.  The power of nature and then of nuclear fission have combined to create a situation that could barely be imagined in anyone but Clive Cussler's dreams.

We have upgraded our AutoDesk reseller status and can now sell full AutoCAD, so do look at the specials below.

News on dotPLOT, the Soil Profile and Borehole Log Program

The 64-bit version of dotPLOT, dot7001, which also runs on 32-bit PCs, is now in Beta testing.  We anticipate being able to announce its release in the next newsletter.

The next HotPlot (the Windows interface) is already compatible with dot7001, and has several enhancements to make it even more user-friendly and make your staff yet more productive on dotPLOT.  It is now available at an introductory price of only R1500 + VAT.  Existing users may download the improved version free of charge.  Some of the new features are:

  • Improved SET file Editor allows Layout measurements in mm as well as dots.
  • The SET file Editor is calculates the Compress Borelog Option and Borelog Suppress Options Codes for you, complete with pictures of the options.
  • The Text File Editor now has a Replace function, and a list of previous files opened.
  • HotPlot cleans up dotPLOT's temporary files after a run: Less clutter on the hard disk.

Green Tip

The heat has brought out the ants and the rain has them complaining again.  I am beginning to think they are related to farmers, as nothing seems to make them happy.  Try Ant Traps to rid yourself of them.  These solutions cause them to take the contents down into their nests and decimate the colony. The perennial pothole problem can be cured in Joburg via Pothole Brigade.  On this site you can report potholes and then track them!

AutoCAD

There are some promotions on these products running at present:

Autodesk® Sketchbook® Pro SRP: 5” USB XPPen 5560C SRP - bundled together R999 excl VAT

The 5” USB XP-Pen 5560C is a natural, easy-to-use replacement for a mouse or trackball and is a creative tool that will make any PC a source of endless fun. The perfect way to add signatures or handwritten notes to any document or a presentation enhancement tool that will add pizzazz to all your presentations. 

Autodesk SketchBook Pro allows you to:

  • Sketch, annotate and communicate
  • Easily transition from paper and pen into a digital environment
  • Get high quality results
  • Utilise an all digital workflow
  • Create quick sketches all the way to full print-quality production artwork
  • Design more sustainably by reducing paper usage with its digital design environment

Both tools are suitable for Windows XP/VISTA and MAC 10.4 – 10.5

The above bundle is a great design tool for students and SMEs to produce amazing drawings and is limited to purchases before 30 April 2011.

For AutoCAD LT users who have packages earlier than 2009, Legacy pricing is R4345.63 ex VAT.  This is valid until 15th April 2011 and the Annual Licence Fee of R1317.50 ex VAT is also due on order.
All AutoCAD packages now come with annual licence fees to ensure support for the software as well as ensuring that you stay current.

Excel Tip #86 -  Excel 2007/2010: Secrets of the Ribbon (II) - What is Where in the Ribbon?

Last time we started looking at the Ribbon, Microsoft's attempt to single-handedly revitalise the software training industry, because everyone will need re-training for it.  Here's how the ribbon looks when Excel is maximized on a wide-screen PC:

The ribbon is a radical departure from the menus, with a totally different arrangement, and much more visual.  As such it may be useful for those of us (current readers obviously excepted) who can't read.  Pardon the sarcasm.  Anyway, the new menus (more accurately called tabs) are:

  • Home: This shows by default and contains the options that Microsoft thinks you are most likely to use: Cut, Copy, and various types of Paste, format painter, font selection, bold, italic and underscore, vertical and horizontal alignment, wrap and merge text, cell format (and whatever popular formats fit), conditional and other formatting, autosum, fill down, clear, sort and filter, find and replace.
  • Insert: Here you can insert pivot tables, tables, pictures, clip art, shapes, smart art, charts, hyperlinks, text boxes, header and footer, word art, a signature line (a new feature), other objects, and symbols (special characters).
  • Page Layout: Lets you add themes, modify the page layout, scale to fit, set sheet options (grid lines and headings), arrange the order and alignment of objects on the sheet.
  • Formulas: Insert any built-in function, or select it from a list. Work with Range Names (name manager, define and apply names, and use in formulas.  Formula auditing, including a new feature, watch window.  Calculation options.
  • Data: Get external data from various sources, work with connections, sort and filter (as on the Home tab), Data Tools including "Text to Columns",  "remove duplicates", and "What-If Analysis (Scenarios). Outline: Group, ungroup, and subtotals.
  • Review: Proofing: Spelling, research (new), thesaurus (new), and translate (new). Comments: add, delete, edit, show, hide, and cycle through (new). Protect sheet and workbook, share workbook, and track changes.
  • View: Workbook views: normal, page layout, page break preview, custom view and full screen. Show/hide the ruler, gridlines, headings, formula bar, etc. Zoom. Arrange windows, freeze panes, split, hide and use workspaces. Macros: macro dialog (top button), view and record (dropdown list).
  • Developer: This tab might not be displayed on your PC (it is shown using a setting in Office button > Excel Options > Popular). The options are: Code: Visual Basic, macro, record, security (an expanded version of the Macros item on the View menu). Controls (adding Form or ActiveX controls to sheets, not as user-friendly as the old toolbars). XML allows you to add or import XML maps.

Notice in various places (e.g. Paste), the typical downward-pointing triangle indicating a dropdown list, for when there is a list of options (a submenu, actually).

A big advantage of the ribbon, and one not to be sneezed at, is that the setting takes effect as you click the relevant button.  This is very similar to the InfoBox, invented by Lotus Corporation in Lotus 123 about a decade ago.  If you still want a dialog box for, for example, cell formatting, it is still there: Press Ctrl+1 and you get the old Format dialog where you can make all your settings and then click OK.

OK?  More next month.

QuickBooks 2010

QuickBooks Pro enables SMEs to have professionally produced financial and management reports.  It accommodates up to 5 users and has good security, ensuring that junior staff only access those areas that are appropriate for their work.  Graphing of results is excellent, providing a strong visual guide to how your business is doing from month to month.   For more information, phone Judith on 011 802-2685 / 6440.

Maximizer 11

Growing stronger by the day, this product range can take your business from small to great with its ability to help you manage your customer and supplier information.  Excellent search facilities enable you to produce reports quickly and take a good look at sales pipelines, closed sales, neglected customers and the sales strategy tools assist you in keeping all the key processes identified.

eScan - the User Friendly Anti-Virus

The anti-virus and Internet protection solution that can be used at home or in a large enterprise, plus everywhere in between!  This solution protects children from going to places they shouldn't and stops worker from trawling the net on social sites all day instead of actually working.  It allows administrators to load software on PCs and Servers without having to be disabled.  For more information, contact Judith on 011 802 2685 or judith@softwareafrica.co.za.

Accounting Comes Alive

These are amazing workshops:

Who should attend? This workshop is applicable and accessible to anyone on any level who needs a complete understanding of the accounting function. Whether you’re in business, government, not for profit or a student, this workshop is for you. Understanding accounting is vital to the success of your business. 

Presented by Mark Samowitz (CA) SA -

Chartered Accountant and International Colour Accounting Coach 

To book for this event please e-mail: les@comesalive.com

Tel: 082 454 5946 Fax: 086 611 6065

Just say we recommended you go and get to understand everything that Bookkeeping 101 never told you!

Another reason people call it "Sub-Standard"

Can you spot the Continue button?  If so, remember to automatically click it!  In fact, if you click on another option, you can then access it and continue.

Remember:  We can make your business run better by:

  • Automating your in-house processes with a custom program or database..
  • Solving your Maximizer, Access, Excel, Word, Visual Basic, and even Lotus 123 problems.
  • Training your company on Maximizer, Excel, Word, Access and Windows (all levels from beginners to Programming).
  • Supplying software: We re-sell and support various CRM, accounting, timesheet, scheduling, and productivity programs.
  • Providing world-class programs for the Civil Engineer and Engineering Geologist.
  • Making your Civil Engineering Lab run smoother and more profitably with Labbie, our Data Retriever.
  • Promoting your corporate image with a set of templates on Word or Excel, linked to your address list.

All the Best from the team!
Judith and Rick

Members, Communication in Action CC t/a Software Africa
"Empowering African Business with custom PC programs, databases, and templates using Microsoft technologies"
Reg. 2009/007863/23 ~ VAT No 4500104387 ~ 126 Kelvin Drive, Morningside Manor, Sandton, 2191 South Africa.
Tel: 011 802-2685 / 011 802-6440/1 ~ Fax: 011 802-4576 and 086-635-7902/3 ~ Cell: 082 389-3481/2 ~ e-mail: info@softwareafrica.co.za

This entire newsletter is Copyright© 2011 Communication in Action.  Please share it with your friends or post it on your site as long as it is left intact with all links unchanged, and includes this notice.  To Subscribe to the newsletter, click here and SEND the resulting e-mail. Your data will not be provided to a third party without your permission.



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