Newsletter - August 2015

Editorial

So the birds are back with their dawn chorus and very soon the jasmine will be in flower.  There is new growth showing everywhere.  Is it showing in your business? Are you ready to power up for Spring again, come out of your shell and make an impact?  Even during tough times, creativity can turn around your results.  We are thinking about changing our logo.  It's bringing much debate up and it also means looking at changing our website.  Perhaps being more idea driven and more pictures - less text.  If you want to make suggestions - please do!.

During load shedding, we can still be contacted via our cell phones - 082 389 3481 and 082 389 3482.

Computer Tip: "How do you know when to single-click or double-click?"

When I am asked, I answer scientifically, "If a single-click doesn't work, then double-click". With practice, you will learn when a double-click is necessary. Following are a few of those occasions:

Any Windows window on your screen:
* Double-click the blue title bar to Maximize or Resize the window (better than pointing at the tiny Maximize box on the right).

MS Word:
* Double-click any word to highlight the whole word (easier than a click & drag).
* Triple-click within a paragraph to highlight the entire paragraph. (MUCH easier than a click & drag).
* Double-click the left ruler to quickly open "Page Setup".
* Double-click into the top margin to access the "Header" section to insert a Title or Page Number.  The document text will turn gray.  Then Double-click back into the gray document text when done.

MS Excel:
* Double-click the Sheet tab at the bottom of the screen to re-name the tab.
* Double-click the fill handle of a cell to copy the contents down as far as there are adjacent cells with content (will not work if adjacent cells are blank).

From Andy Lanning's Computer Super Secrets.

Lumion for Architects, Engineers and Construction Professionals!

We are now reselling Lumion 5, billed as the easiest, fastest and most reliable visualization software. Lumion is an essential tool for everyone who wants to visualize their building designs. It produces impressive, high quality videos very quickly and is easy to master.  Customers in over 90 countries use Lumion: They include architects, designers, engineers, BIM modellers and universities.

Lumion is now seen as the leading software in its class because it has redefined the process of making 3D visualizations. It has also become an essential part of the BIM toolkit for many AEC professionals. Lumion works with Autodesk Revit and 3DS Max.

Lumion licenses are floating. They are effectively the same as network licenses. You may install Lumion on multiple computers. You can run as many Lumion instances simultaneously as the number of seats you have on the license. Contact Rick for prices.

QuickBooks Tip: Problems with Export to Excel

Even with QuickBooks 2015, there is still a bug relating to exporting certain number formats.  When you Export to Excel, you may find that totals appear as zeros with strange punctuation, and numbers are right-aligned.  Numbers are actually text, giving zero totals, or #VALUE# for other formulas.

This may be because your settings in Excel differ from those in QuickBooks, or your Windows Regional settings are ones that do not work with QuickBooks.

Firstly, make sure that Excel is not displaying numbers with separators for thousands or decimals different to those set for Windows.  In Excel, click the File menu (Microsoft Office Button prior to 2010), and then click (Excel) Options near the bottom. On the Advanced tab, near the bottom of Editing options, select the check box Use system separators.

Then, click the Windows Start button, and choose Control Panel > Region and Language (Regional settings).  On the first tab, select Format: English (United Kingdom), and Apply.  Having English (South Africa) here causes the problem: It sets a space as the thousands separator, which causes the QuickBooks Export indigestion since it seems to prefer a comma.  It does not seem to cause QuickBooks any other problems, so if you prefer a space for thousands, and do not export to Excel, do not worry.  Having made the change, click the button Additional Settings and fix the currency.

When you Apply or OK the Regional settings, Excel should pick them up immediately. Parts of QuickBooks may not, so it best to re-start it.

QuickBooks Special

 

It's not every year that Christmas comes early! Here's a smart offer that's worth
grabbing...quickly, because FREE has never, ever sounded better

 
 

 
 

QuickBooks 2015 comes with FREE 60 Days support

*Terms and Conditions: Offer ends 31 August. Offer includes additional users purchased. The upgrade to 2016 is for the same version as purchased.
To upgrade to the 2016 version, proof of purchase of the 2015 version is required. The 2016 version will be made available as a download. Alternatively,
a package can be purchased and delivered at an additional nominal charge.

 

Now, to take advantage contact us right away!

Green Tip

Not a tip this month, rather an urgent request to be alert about sewer and water leaks.  The amounts of sewage being decanted into our rivers is beyond a joke.  Lack of infrastructure maintenance over the years has resulted in many and increasing breakdowns.  If our children and grandchildren are to have access to clean water as stated in the Constitution, it is up to each one of us to take action!  Report all leaks to our local authority (Joburg Water if you live in this Third-World Class African City).

Retiring of Permanent Licences

Autodesk is transitioning from perpetual software licenses to subscription-based options. After 31 January 2016, new seats of most individual Autodesk software products will be available only on a pay-as-you-go Desktop Subscription basis. Sales of new perpetual licenses for these products will be discontinued. This change applies to both standalone and network licenses.

You will, however, be able to continue using your existing perpetual licenses. For your software that is on Maintenance Subscription, you will receive ongoing updates and retain access to your benefits by keeping your Maintenance Subscription current.

To learn which products are impacted by this change, among which are AutoCAD, AutoCAD LT and 3ds Max, you can visit the web page www.autodesk.co.za/products/perpetuallicenses.

To learn more about this licensing change, contact us or visit www.autodesk.com/perpetuallicenses

You can also submit your questions via the Perpetual License Transition Forum to get an answer from our experts.

To find out more about Subscription options, visit the Autodesk Subscription page today www.autodesk.com/subscription/overview

For more information go to https://360.autodesk.com/landing and http://www.autodesk.com/subscription/overview. You can also contact Judith on 011 802 2685

An Opportunity to make use of right now

Please note that the Autodesk Permanent Licence option will be phased out in their financial 2017.  So, from February next year, only the Annual subscription options will be available.  If you wish to buy permanent licences --this is the time to do so.  Again, please contact Judith for quotes.

Special offers for Q3 from Autodesk

The specials on offer right now are a 15% discount is you buy permanent licences with three years maintenance subscription or if you buy three years of an Annual Desktop subscription.

Adobe Creative Cloud for Teams

The 2015 release of Creative Cloud for teams - including the brand new Adobe Stock service introduced today for the very first time - is here! This is an amazing new release, chock full of innovation, that ushers in a new era of creativity and collaboration. With the 2015 release of Creative Cloud, businesses and creative teams will be able to:

So we are already geared up and waiting to tell you far more about this exciting upgrade and the solutions.  Remember that, once you have had your subscription registered, you can update all you software to the very latest at once!  All your software licence details are located in the Cloud, so no more losing the so easily lost and stolen packages!

Please go to the brand new Creative Cloud for teams pages on Adobe.com, which provide a rich set of content to help inform, impress and quickly convert you to this new way of working.  For pricing and more information please contact Judith for quotes

Excel Tip #136 - The Developer tab (IV): Add-Ins, the Solver Add-in (Recap)

Last time, on the Developer tab, we looked at the Add-Ins group at the middle left.  In the Add-ins, we listed various add-ins and highlighted the Solver Add-in, a wonderful tool for optimisation and solving equations.  We said that we would look at it this time.

In fact, we last looked at the add-in a year ago, in three parts spanning June to August 2014.  For those who were not with us then, here are the links:

Next time, we will continue with the Developer tab.

Computius Say:

He who hesitates is probably right.

Remember:  We can make your business run better by:

All the Best from the team!
Judith and Rick

Members, Communication in Action cc trading as Software Africa
"Empowering African Business with standard and custom PC programs, databases, and templates using Microsoft technologies"
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Tel: 011 802-2685 / 011 802-6440/1 ~ Fax: 011 802-4576 and 086-635-7902/3 ~ Cell: 082 389-3481/2 ~ e-mail: info@softwareafrica.co.za

This entire newsletter is Copyright 2015 Communication in Action cc t/a Software Africa. All rights reserved. Information may be reproduced in full context as long as credit is given.
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